![]() Time CardĪ time card supports the issuance of a paycheck or electronic payment to an employee. A supplier invoice also supports the recordation of an expense, inventory item, or fixed asset. Supplier InvoiceĪ supplier invoice is a source document that supports the issuance of a cash, check, or electronic payment to a supplier. Sales OrderĪ sales order, when coupled with a bill of lading and/or packing list, can be used to invoice a customer, which in turn generates a sale transaction. Packing SlipĪ packing slip describes the items shipped to a customer, and so supports the recordation of a sale transaction. Lockbox check images support the recordation of cash receipts from customers. Credit Card ReceiptĪ credit card receipt can be used as evidence for a disbursement of funds from petty cash. Cash Register TapeĪ cash register tape can be used as evidence of cash sales, which supports the recordation of a sale transaction. Bank StatementĪ bank statement contains a number of adjustments to a company's book balance of cash on hand that the company should reference to bring its records into alignment with those of the bank. Examples of Source DocumentsĮxamples of source documents, and their related business transactions that appear in the financial records, are noted below. It can also be electronic, such as an electronic record of the hours worked by an employee, as entered into a company's timekeeping system through a smartphone. ![]() Many source documents are also stamped to indicate an approval, or on which to write down the current date or the accounts to be used to record the underlying transaction.Ī source document does not have to be a paper document. They usually contain a description of a business transaction, the date of the transaction, a specific amount of money, and an authorizing signature. Source documents are typically retained for use as evidence when auditors later review a company's financial statements, and need to verify that transactions have, in fact, occurred. Source documents are the physical basis upon which business transactions are recorded.
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